Virtual Medical Scribe
DocVA places one dedicated virtual medical scribe in your exam room at $10.95 an hour, documenting each encounter in real time inside the EHR your practice already runs. Documentation time decides when your providers go home, because a note left unfinished at the last appointment waits until the evening to get written. Most practices respond with software that records the visit, then have the provider rewrite every paragraph it drafted.
DocVA gives your provider an experienced healthcare professional who writes the note during the visit, so the chart closes when the patient leaves.
Virtual Medical Scribe Services
Real-time Note Capture
- In-visit documentation
- EHR entry
- Your provider’s note format
Telehealth Scribing
- Video visit documentation
- Secure connection
- In-office standard
Clinical Charting
- Exam findings
- Assessment and plan
- Terminology checked against the chart
- Many scribes hold an active RN license
Chart Preparation
- Pre-visit chart build
- History organization
- Last result pulled forward
Results and Follow-up
- Result entry
- Follow-up notes
- Care instruction drafts
- Records requests
Specialty Documentation
- Templates, terminology, and note structure matched to your specialty
Human Scribe vs. AI Scribe
Every AI product here sells the same promise, so this table sets both against the work your provider needs:
| What You Need | DocVA Human Scribe | AI Scribe Software |
|---|---|---|
| A note that holds up | Annals of Internal Medicine put 11 AI scribe tools against 18 clinicians in April 2026, and human notes scored higher in every case | AI notes scored lower across quality domains, weakest on thoroughness |
| Judgment inside the encounter | Your scribe flags a symptom that contradicts the chart before the note gets filed | Software documents what the microphone captured |
| Work beyond the note | Your scribe pulls the last result, updates the problem list, queues records requests | The draft arrives, and the queue stays with your provider |
| The real cost | $10.95 an hour, and your provider signs in minutes | $39 to $299 per provider monthly on published vendor pricing, then your provider rewrites the draft |
Software drafts a routine follow-up well enough, though a new patient carrying four active problems needs a person in the room.
Trust the Scribe DocVA Places in Your Practice
DocVA endorses only candidates who have supported U.S. clinics, so your scribe reads clinical documentation on day one.
Compare DocVA Against Other Scribe Providers
Compare the Cost Against an In-House Scribe
The wage is the visible part of a scribe seat, so this table carries the loaded cost:
| Feature | DocVA Virtual Medical Scribe | In-House Medical Scribe Hire |
|---|---|---|
| Base rate | $10.95 an hour | $24.59 an hour, from the BLS median of $51,140 a year for medical records specialists (May 2025) |
| Benefits and insurance | Nothing to enroll and nothing to renew | $4.50 an hour, about $9,400 a year, and the premium resets every renewal (BLS, March 2026) |
| Payroll taxes | Payroll taxes sit on DocVA's side of the invoice | $2.58 an hour in legally required benefits, starting with 7.65 percent employer FICA (BLS, March 2026) |
| PTO and sick leave | You pay the hours you schedule, so an unworked hour never hits your invoice | $2.96 an hour in paid leave, and your provider charts alone on those days (BLS, March 2026) |
| Turnover and retraining | No lock-in period and no minimum term, so cancel any time | Separations in health care run 2.9 percent a month, and every exit restarts training (BLS JOLTS, 2025) |
Loaded, that in-house seat clears $64,000 a year. A full-time DocVA scribe runs $1,898 a month, or $22,771 across twelve months.
Start Your Scribe in Five Steps
- 1. Discovery callDocVA maps your clinic schedule, your EHR, and your note formats
- 2. Next-day shortlistDocVA sends resumes and video introductions from scribes matching your specialty
- 3. Your interviewYour provider meets the shortlist and picks the scribe
- 4. Systems accessDocVA adds your scribe to your EHR under individually named credentials
- 5. Go liveYour scribe documents the first clinic, and DocVA reviews those notes that week
Book Your Consultation This Week
Charting after clinic takes hours your providers could spend at home. Tell us how many providers finish notes after five o’clock, and we will show what a dedicated virtual medical scribe covers at $10.95 an hour.
Get Your Questions Answered Before You Book
How does our scribe join a patient encounter?
Your scribe listens on a secure connection your provider opens at the start of the visit, in the exam room or on the video call. Nothing changes for the patient beyond a short introduction.
Who reviews and signs the note?
Your provider signs every note, and your scribe prepares it to a signing standard so that review takes minutes.
How long before the notes match our provider's format?
Most providers see the phrasing settle inside two weeks, and a correction you give in week one holds for every clinic after it.
Can one scribe cover more than one provider?
One scribe covers one provider during a live encounter, so a second provider charting the same hour needs a second seat at the same rate. DocVA sizes that on the discovery call.