We analyzed dozens of virtual medical scribe companies and narrowed it down to the top eight that close the note before the patient leaves. Our researchers verified every published rate against the vendor’s own page before scoring each company on five weighted factors.
How We Ranked These Virtual Medical Scribe Companies
- Dedicated Named Scribe (35%): One scribe covers every clinic.
- Clinical Background Behind the Note (25%): The documenter holds healthcare training.
- Documented HIPAA Safeguards (15%): Published privacy training or an audited security program.
- Published Price (15%): A rate appears on the company’s own site.
- Second Seat at the Same Rate (10%): A second provider costs the published rate.
2026 Virtual Medical Scribe Companies Rankings
| Rank | Company | Dedicated Named Scribe | Who Writes the Note | Documented HIPAA Safeguards | Published Price | Second Seat at the Same Rate |
|---|---|---|---|---|---|---|
| 1 | DocVA | Yes | Doctors, nurses and staff from U.S. clinics | HIPAA training before placement | $10.95 an hour | Yes |
| 2 | ScribeEMR | Yes | Specialty-trained scribes | SOC 2 Type II and a signed BAA | About $2,700 per provider monthly | Yes |
| 3 | Heidi | No | Software | HIPAA documentation in a trust center | $110 per user monthly | Yes |
| 4 | IKS Health | Yes | Domestic and global scribes | None on the scribing page | Quote only | No |
| 5 | Physicians Angels | No | EMR data managers in India | None named | $12 to $16 an hour | Yes |
| 6 | Scribe-X | No | Trained U.S. staff plus software | A signed BAA before every encounter | Quote only | No |
| 7 | Suki | No | Software | SOC 2 and HIPAA | Quote only | No |
| 8 | ProScribe | No | U.S. pre-health students | None published | Quote only | No |
Best Virtual Medical Scribe Companies: Company Descriptions and Reviews
1. DocVA
DocVA places one virtual medical scribe at $10.95 an hour, and that scribe documents inside whatever EHR the practice already runs. Most DocVA assistants come from nursing backgrounds, and every scribe endorsed for placement has supported a U.S. clinic, so the chart reads correctly in week one. A practice adding a second provider fills that seat at the same rate without restarting the search.
- Dedicated Named Scribe: One scribe works your clinics daily and learns your charting preferences.
- Clinical Background Behind the Note: Most DocVA assistants are medical doctors and registered nurses with U.S. clinic experience.
- Documented HIPAA Safeguards: Every scribe completes HIPAA training before the first encounter.
- Published Price: $10.95 an hour, with no lock-in period and no minimum term.
- Second Seat at the Same Rate: A second provider adds a scribe beginning at $10.95 an hour.
| Customer Review Summary |
|---|
| Practices consistently praise DocVA’s “hands-on support” and the way the team “consistently checks in.” Common feedback includes appreciation for “the high quality of their candidates.” |
2. ScribeEMR
ScribeEMR pairs each provider with a specialty-trained scribe and publishes a rate near $2,700 per provider each month, about 42 percent above a full-time DocVA seat. KLAS named its virtual scribing service Best in KLAS for 2026 at 91.9, an award it shares that year with IKS Health. The company names more than 20 systems it documents inside, including Epic and athenaOne.
- Dedicated Named Scribe: Each provider keeps one scribe, which the site calls “not a rotating pool.”
- Clinical Background Behind the Note: Scribes train by specialty, and the site claims no clinical credential.
- Documented HIPAA Safeguards: A PwC-audited SOC 2 Type II program, with every scribe under a signed business associate agreement.
- Published Price: About $2,700 per provider each month for human scribes.
- Second Seat at the Same Rate: Pricing runs per provider, so a second provider pays the same figure.
| Customer Review Summary |
|---|
| Providers consistently praise ScribeEMR’s documentation products for ending the need to stay “glued to the computer to document what’s being said.” Common feedback includes a nurse practitioner describing the freedom to “be in front of my patient talking to them instead of in front of a computer typing.” |
3. Heidi
Heidi drafts the note from ambient audio during the visit, and the provider edits and signs it. A free tier offers unlimited transcription, letting a solo provider test the workflow before spending anything. Paid access runs $110 per user each month on annual billing.
- Dedicated Named Scribe: Software drafts every note, so nobody carries a provider’s format week to week.
- Clinical Background Behind the Note: No trained documenter touches the draft before the provider signs.
- Documented HIPAA Safeguards: Heidi publishes HIPAA documentation through a trust center.
- Published Price: $110 per user each month billed yearly, with a free tier underneath.
- Second Seat at the Same Rate: Each added clinician pays the same per-user price.
| Customer Review Summary |
|---|
| Clinicians consistently praise Heidi for “how much time it saves me during and after consultations.” Common feedback includes an emergency physician reporting that the product “gave me back clinical time” and “helped not lose any info.” |
4. IKS Health
IKS Health sells Scribble Live into health systems, and KLAS named it Best in KLAS for Virtual Scribing in 2026 at 91.9, a score shared with ScribeEMR. Scribes capture the assessment and plan during the visit, then carry pre-charting and inbox work. The company staffs domestic and global scribes, with global bench longevity of 14 to 16 months versus domestic.
- Dedicated Named Scribe: The service assigns dedicated virtual scribes to each clinician.
- Clinical Background Behind the Note: The scribing page claims no clinical credentials for its documenters.
- Documented HIPAA Safeguards: Its scribing page publishes no security attestation and no training details.
- Published Price: Nothing published, so a practice prices the seat through sales.
- Second Seat at the Same Rate: No rate appears, leaving a second provider priced by quote.
| Customer Review Summary |
|---|
| IKS Health has no client review profile on any independent platform, so buyer sentiment reaches the market only through the KLAS provider survey, which scored its scribing service 91.9 in 2026. |
5. Physicians Angels
Physicians Angels started virtual scribing in 2007 and runs five company-owned offices in India, which funds a rate of $12 to $16 an hour. Scribes listen over a secure audio line and finish the chart immediately after the encounter. Starting takes four to six weeks, and setup adds $250 to $500 of IT work plus a microphone the practice buys.
- Dedicated Named Scribe: The company matches a provider to a scribe and commits to no named person.
- Clinical Background Behind the Note: Scribes train as EMR data managers, and no certifying body appears on the site.
- Documented HIPAA Safeguards: The site answers the HIPAA question with a track record and names no framework.
- Published Price: $12 to $16 an hour, plus $250 to $500 of setup.
- Second Seat at the Same Rate: Hourly pricing applies to every provider a practice adds.
| Customer Review Summary |
|---|
| Physicians Angels has collected no client reviews in nineteen years of operating, with an empty Trustpilot profile and a Google listing showing no rating, so a buyer weighing this option must rely on vendor claims alone. |
6. Scribe-X
Scribe-X staffs U.S.-based documenters and pairs them with automation, letting a practice set how much of the note a person finishes. Only its Live tier puts a scribe inside the encounter, while the other tiers close charts the same day. The company executes a business associate agreement before any provider encounter and names that commitment in its binding terms.
- Dedicated Named Scribe: The site configures a solution per provider and promises no named documenter.
- Clinical Background Behind the Note: Its careers pages state the company trains for the role and requires no credential.
- Documented HIPAA Safeguards: A signed business associate agreement precedes every encounter, named in the master terms.
- Published Price: Nothing published, and the pricing page no longer resolves.
- Second Seat at the Same Rate: No rate appears, so every added provider needs a quote.
| Customer Review Summary |
|---|
| Scribe-X has no client reviews on any independent platform. What looks like a review base belongs to scribes and applicants, since its 158 employer reviews and its twelve-review local listing describe hiring and training instead of the service a practice buys. |
7. Suki
Suki links bidirectionally into Epic and three more major systems, so a clinician starts a note in the app and finishes in the chart. The company prices per user each month and publishes no amount, pushing a small practice into sales before it can compare costs. Enterprise volume discounts on the pricing page signal a buyer counting providers by the dozen.
- Dedicated Named Scribe: Software handles documentation, so nobody learns a provider’s charting habits.
- Clinical Background Behind the Note: No trained documenter reviews output before the provider signs.
- Documented HIPAA Safeguards: Its pricing page states HIPAA compliance and SOC 2 certification.
- Published Price: Per user each month, with no amount published.
- Second Seat at the Same Rate: Volume discounts move the rate as a practice adds users.
| Customer Review Summary |
|---|
| Reviewers consistently praise Suki’s interface as “intuitive and easy to use, with a smooth workflow that saves time.” Common feedback includes a director reporting that the product “reduces our workload substantially.” That base runs to eight reviews in total, and the displayed job titles sit outside clinical roles. |
8. ProScribe
ProScribe trains U.S. students heading into healthcare careers and employs them as W-2 staff, which keeps the documenter onshore and on the company payroll. The model carries a clock, since ProScribe states scribes stay 16 to 18 months. Getting started takes about six weeks, and the company publishes neither a rate nor a security attestation.
- Dedicated Named Scribe: Its virtual service never states whether one documenter covers every clinic.
- Clinical Background Behind the Note: Scribes are pre-health students, and the company requires no clinical credential.
- Documented HIPAA Safeguards: The site shows no business associate agreement or security attestation.
- Published Price: Nothing published, and billing covers only documenting time.
- Second Seat at the Same Rate: No rate appears for a first or second provider.
| Customer Review Summary |
|---|
| ProScribe attracts heavy review volume that belongs entirely to its workforce. Roughly 895 employer reviews and a 1.3-star local listing describe training and hiring, and no client has reviewed the scribing service on any independent platform. |
Best for Covering Telehealth and In-Office Visits With One Scribe
Best for Chart Preparation Before the Visit
| Rank | Company |
|---|---|
| 1 | IKS Health |
| 2 | DocVA |
| 3 | ScribeEMR |
| 4 | Scribe-X |
This ranking reflects a scored evaluation of virtual medical scribe companies across five weighted criteria, using publicly available information and reviews as of 2026. Providers may be added or reordered as new information becomes available.
