Virtual Medical Scribe.
Less Charting. More Patient Care.
Physicians spend an average of 2–3 hours per day on documentation after patient visits. That time comes out of patient care, personal time, or both. DocVA’s virtual medical scribes are highly experienced, dedicated to your practice, and ready to document encounters in real time, in-office or via telehealth, at $10/hour.
Highly Experienced
Every DocVA scribe is endorsed for their proven experience supporting U.S. medical clinics, facilities, and hospitals. They understand clinical terminology, EHR documentation standards, and how to capture the right detail without slowing down your encounter.
Truly Dedicated
Your scribe works with you and your providers daily, learning your charting preferences, your patterns, and your specialty-specific documentation needs
$10/Hour
Significantly less than on-site scribes or competing virtual services, with no benefits overhead, no contract, and no setup fees
Why Proven Clinical Experience Makes a Better Scribe
DocVA scribes are endorsed specifically for their hands-on experience in U.S. medical environments, which means they bring genuine clinical comprehension to documentation, not just typing speed.
The difference shows up in the quality of what gets captured. An experienced medical scribe understands the clinical significance of what a provider is saying mid-encounter. They know the difference between a chief complaint and a diagnosis, how to structure a SOAP note, and which details matter for billing accuracy.
The result is documentation that’s accurate on the first pass, consistent with your preferences, and ready for provider review without a round of corrections.
What Your DocVA Virtual Medical Scribe Handles
Real-Time Encounter Documentation
Listens to and documents patient encounters live via secure audio or video connection Physicians stay fully present with patients, no splitting attention between care and charting
EHR Entry & Note Formatting
Enters clinical data directly into your EHR following provider dictation or encounter observation Works within whatever system your practice already uses, no new platform required
Chart Prep Before Appointments
Reviews prior visit notes, flags relevant history, prepares charts so providers walk in ready Reduces pre-appointment prep time and ensures nothing relevant is missed
Telehealth Visit Scribing
Joins virtual appointments via secure connection and documents in real time Telehealth encounters get the same documentation quality as in-office visits
Lab Results & Follow-Up Documentation
Documents results, flags items requiring provider attention, tracks follow-up tasks Keeps the post-visit workflow moving without adding to physician inbox burden
Draft Clinical Notes for Provider Review
Prepares complete notes ready for provider sign-off Providers simply review and sign, cutting post-visit charting time significantly
Specialty-Specific Documentation
Adapts to documentation requirements across specialties and provider preferences Scribes learn your patterns over time, producing notes that reflect your voice and clinical standards
Built for Telehealth, Not Just In-Office Visits
As telehealth has become a permanent part of most practices, documentation demands have continued to grow more complex. Managing a virtual visit while simultaneously documenting in your EHR is a workflow problem that a virtual scribe solves directly.
Your DocVA virtual medical scribe joins telehealth encounters via a secure connection, listens and documents in real time, and enters notes directly into your EHR while the visit is still happening. By the time the appointment ends, the chart is ready for your review.
This works across all major telehealth platforms and EHR systems, with no infrastructure changes on your end.
HIPAA Compliance Built Into Every Encounter
Every patient encounter a scribe joins involves PHI by definition. DocVA scribes are HIPAA-certified before their first day, and will handle sensitive clinical information with the same standards as your in-house staff.
HIPAA Certification
Required before working with any practice.
Secure Connection Protocols
All encounter access occurs through encrypted, HIPAA-compliant audio and video channels.
Device Monitoring Software
Time-tracking and activity visibility so you always have oversight of your scribe's work.
Cybersecurity Knowledge
Included in DocVA onboarding, your scribe knows how to handle clinical data securely.
Philippines Data Privacy Act (2012)
Legally binds DocVA scribes against unauthorized disclosure of PHI, with serious criminal penalties for violations.
The Cost Comparison
With DocVA, you get highly experienced, clinically vetted scribes at a lower price point than most competing virtual scribe services.
On-Site or Competing Virtual Scribe
- $15–$25/hour for non-nurse virtual services
- $25–$35/hour for RN-credentialed competitors
- Benefits, payroll taxes, and overhead for on-site hires
- Office space and equipment required for in-person scribes
- Long-term contracts common with larger vendors
DocVA Virtual Medical Scribe
- $10/hour, all in
- Highly experienced in U.S. clinic settings
- No benefits or payroll overhead
- No office space required
- No contract, cancel anytime
How It Works
Discovery Call
We learn your specialty, EHR system, telehealth setup, and documentation preferences.
What You Do
Tell us how your encounters run and what your charting standards require.
Next-Day Shortlist
You receive candidate profiles with resumes and introduction videos
What You Do
Review candidates on your own time
You Interview
Meet the scribes you're most interested in
What You Do
Choose the one whose background and communication style fit your practice
Set a Start Date
Your scribe begins with DocVA support throughout onboarding
What You Do
Walk them through your preferences and they'll adapt quickly
Ongoing Support
DocVA stays involved, and if anything isn't working, we resolve it fast
What You Do
Focus on your patients; we handle the backend
Ready to Reclaim Your
Charting Time?
Book a free consultation and get a shortlist of experienced, clinically vetted scribes within 24 hours.
Frequently Asked Questions
How does a virtual scribe join my patient encounters?
Via a secure, HIPAA-compliant audio or video connection, the same way a telehealth visit works. For in-office visits, your scribe listens through a secure channel while you see the patient. For telehealth visits, they join the session remotely. No special equipment is required on your end beyond what you already use.
Will my scribe work in our EHR system?
Yes. DocVA scribes work within whatever EHR your practice already uses. During onboarding, they’ll be set up with the appropriate access and will learn your note formatting preferences before their first encounter.
How is a DocVA scribe different from a standard virtual scribe?
A DocVA scribe brings genuine clinical comprehension to documentation, not just typing speed. Because every endorsed scribe has proven experience working in U.S. medical clinics, facilities, and hospitals, they understand what they’re hearing during an encounter (the clinical significance, the terminology, the documentation requirements) without needing the provider to slow down or re-explain. The result is more accurate notes with less back-and-forth correction.
Can my scribe handle telehealth visits the same way as in-office visits?
Yes, and this is one of the clearest advantages of a virtual scribe. Because they’re already remote, joining a telehealth encounter is seamless. There’s no workflow difference from the provider’s perspective, and documentation quality is identical.
What if my scribe's notes need corrections at first?
Some calibration during the first few weeks is normal as your scribe learns your preferences and charting style. DocVA stays involved during onboarding to support that process. Most providers find that their scribe is producing accurate, preference-aligned notes independently within the first few weeks.
Is there a contract?
No. No contract, no minimum term. Cancel anytime.